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    All About Events

    How to plan a destination wedding from A to Z — without going mad

    Deborah Elias
    Aug 1, 2011 | 8:02 am

    Planning a wedding in a city that you grew up in or have lived in for a long time can be stressful. Planning a destination wedding, however, can be down-right nightmarish.

    My clients are always asking me for tips on how to plan a destination wedding — a Bible, of sorts — to help them thru it all. Thus the necessity for this planning guide … all you need to know about planning a destination wedding from A to Z is as follows:

    Airfare

    Whether you are paying for just your own travel or helping to pay for others, I highly advise that you contact airlines going into the locale of choice and negotiate group rates. It may also work in your favor to work with a travel agent to help secure the best flights and hotels.

    Budget

    This is probably the single most important thing to do when planning a wedding. Sit down with anyone who will be helping to pay for the wedding and establish a budget. Definitely invest in a financial services program such as Quicken, which will help you keep track of expenses.

    Contracts

    It is very important to keep a signed copy of each contract in a wedding binder. Make sure that dates, amounts, locations, times, appropriate dress, phone numbers, a detailed listing of the services provided and both parties' signatures are listed on the contract. Most contracts are standard but never sign something you are unsure about. If you have a lawyer handy it is always good to have the contract looked over.

    Go through bridal magazines and cut out examples of dresses you like and take them with you the store. Have an open mind and try on other dresses. You may end up with a dress that is totally different than the one you thought you wanted.

    Dress

    Go through bridal magazines and cut out examples of dresses you like and take them with you the store. Have an open mind and try on other dresses. You may end up with a dress that is totally different than the one you thought you wanted.

    Dresses typically take about four to six months to arrive, and usually need altering, which can take another month so allow for the time when ordering. Also, I highly suggest you don’t check your dress; take it on the plane with you.

    Etiquette

    In an era where anything goes, there are still something you should never do! Do not put your registry information on your wedding invitation. This information should go on shower invitations or by word of mouth.

    If you don’t want children at your wedding, simply address the invitation to the parents alone. Do not put the words “No Children” on the invitation. You should always send out thank you notes as soon as possible.

    Flowers

    Not just for the bouquets anymore, flowers are a wonderful way to dress up the church, reception and could also be a favor to give to each guest. Check with your florist about what flowers are in season during your wedding. You can save a lot of money by choosing seasonal flowers.

    If the wedding is in a tropical location or one that has lush landscapes, don’t spend a lot of money on flowers but rather incorporate what Mother Nature has graciously provided!

    Guest List

    Start working on your guest list as soon as you decide to get married. You will need to have a good working number to determine location and how much you will need of everything. Always make sure that both parties double check the list and make sure it fits your budget.

    Hostess

    Since the majority of guests coming in for the wedding, it is very nice gesture to incorporate plans and items that will help your guests have a great time. Planning a group outing that is fun and casual, and definitely host a hospitality suite where the guests can congregate. Wonderful gift baskets or room amenities, which are personalized, are also a very nice touch.

    Between Mother Nature and the unstable world we live in, you never know what circumstance could arise to put a damper on your plans. With so much uncertainty, purchasing insurance is a good way to protect yourself and your investment.

    Insurance

    Between Mother Nature and the unstable world we live in, you never know what circumstance could arise to put a damper on your plans. With so much uncertainty, purchasing insurance is a good way to protect yourself and your investment.

    There are a number of reputable companies selling insurance at low cost.

    Jewelry

    This is a great gift to give your bridesmaids. Find jewelry that will complement their dresses, but will also be something they can wear after the wedding. The ladies will appreciate a gift they can use again and will always have something to remember your special day by.

    Kick the Habit

    Before you wedding would be a good time, to kick some of your bad habits. A great one to stop would be smoking, especially if you want to have pearly whites for the wedding day.

    Legalities

    Every country has a different set of laws for getting a marriage license. Some may require a set amount of time before one can be purchased. Again, my preference is that you obtain an official marriage license in the United States.

    Music

    This is a wonderful way to personalize you wedding. Ceremony music doesn’t always have be the same ones you have heard over and over. Ask your musicians about options and choose music that suits your personality. For the reception, always let your DJ or band know which songs you prefer to have played and especially those you don’t.

    Notebook

    It is always good to keep a notebook of your wedding contracts and other material. Three ring binders with pockets are great for this. Cut out pictures of flowers, cakes, dresses, etc that you like and put them under the appropriate sections. Take these with you when visiting vendors and deciding on selections.

    Officiant

    Most wedding destinations have a listing of officiates who are used to working with foreigners. Since you won’t spend a lot of time with your officiate, contact them in advance to determine the exact format of your wedding. Most perform a vast number of weddings and will be a good resource of ideas and suggestions on ways to personalize the ceremony.

    Photography

    Good photographers are worth their weight in gold and book quickly, especially during the popular months. Give them a detailed listing of the shots that you want. Know you style! Also don’t be afraid to book your photographer where you live and pay for them to fly to your location, it is quite the norm.

    Quit

    Stressing that is. If you find the whole process of planning a wedding overwhelming, there are professional coordinators who will help. Different planners offer a variety of services, so you should have not problem finding one to suit your needs.

    Reception

    Destination weddings are usually less formal in nature. Keep this in mind when deciding on the theme and design of your reception.

    There are so many different ways to save money. Changing the day to one other than a Saturday is the best one. Most venues and vendors will be less expensive on an off-peak day or off peak season. Be creative and flexible!

    Saving Money

    There are so many different ways to save money. Changing the day to one other than a Saturday is the best one.

    Most venues and vendors will be less expensive on an off-peak day or off peak season. Be creative and flexible!

    Timelines

    Set up a timeline of events. If you are looking for help, most bridal magazines have detailed timelines. Give a schedule of events to all your vendors and wedding party.

    Unwind

    The wedding weekend can be quite stressful, especially in dealing with travel. It is highly advised that you travel early and book yourself some down time for rest and relaxation.

    Vendors

    In planning a destination wedding, it can be very stressful and time consuming trying to book all your vendors, especially if you are going someplace that you don’t speak the language. Most countries have what are known as tourism offices. They are designed to help you with the plans and will give you lists of reputable vendors to work with.

    Most vendors have websites, which are helpful to see their work but it is also great to get references. Hotel concierges are a great resource as well.

    Website

    Use the Internet to your advantage. It is a wonderful source of information and ideas. If you are computer savvy, set up your own website or mini-blog with all the details of wedding. After the event, post photos for your guests to enjoy.

    X tras

    On you wedding day, have extra personal items in case of emergencies. Put a kit together of hose, lipstick, scissors, hairspray, and other items you might need.

    Your Style

    Whether you are having an island wedding or one at a Scottish castle, try to infuse elements into the event that reflect your personal style. You want the guests to leave knowing that it was definitely your wedding, your way.

    Zippadeedooda

    You are getting married! Have a blast and enjoy your special day. Don’t get so bogged down in the details that you forget what this day is truly about

    CultureMap contributor Deborah Elias is the founder and president of Elias Events.

    unspecified
    news/home-design

    right on track

    First look at members-only work club’s vintage-filled new East End outpost

    Emily Cotton
    Aug 19, 2026 | 12:52 pm
    Switchyards work club East End
    Courtesy of Switchyards
    Signature boothbank seating takes center stage just off of the cafe.

    Houston’s trendy East End neighborhood continues to heat up as the newest Switchyards work club sets its opening date for Monday, August 31. Following the wildly successful Montrose location that — like all Switchyards clubs of 2025 – sold out its memberships on opening morning, the new East End club (3401 Harrisburg Blvd, Suite H.) is sure to perform just as well.

    Self-described as “kinda like an Italian soccer internet cafe combined with a really cool vintage shop,” each of the 39 individual clubs is designed with a strong focus on the history of the neighborhood and local culture. The East End club is located in the historic Imperial Laundry building from the 1940s — joining popular dining destination Street to Kitchen, among others.

    It’s a fair assertion that the popularity of the network of Switchyards work clubs boils down to, well, vibes. Not that 24/7 access, fast Wi-Fi, and free locally-sourced coffees and teas aren’t a heck of a draw, but Switchyards has quickly developed a brand identity that is as enviable as it is recognizable.

    Swoon-worthy vintage furniture, locally-shopped vintage decor and accessories, creativity-sparking art and design books ready to stretch their spines, and cozy rugs underfoot are all carefully chosen to offer ideal working spaces and conditions for any and every one of the 250 club members — that’s the membership cut off, by the way. After those initial spots fill on drop day, it’s waitlist city.

    CultureMap recently toured the nearly-completed site to meet the design team and to chat with Switchyard’s head of design Jared Erickson about the newest club, the process of designing each individual club, and more.

    “In our spaces we try to mix the best of a hotel lobby, a dive bar, and your local neighborhood coffee shop, creating these different zones so no matter what type of work you’re looking to do, you have the right seat for that work,” explains Erickson. “What are the best neighborhoods in America and where can we fit in there? We want to be always tucked away. We aren’t looking at the downtown, coolest spots where all the big brands go, but for what feels like part of the neighborhood. Behind us we have streets and streets of houses and anyone who wants to walk here doesn’t have to drive across town. That’s why we want to go into awesome cities and plant ourself in the best neighborhoods.”

    Not only is the East End location extremely walkable, it’s directly across from a Houston Metrorail line and just down the street from a busy railway interchange.

    “It’s funny because Switchyards is really a train term and somehow we do find ourselves pretty close to transit and to trains,” he says. “We have a couple of places in Chicago that are right on the Blue Line.”

    The Switchyards brand is so far opposite from other similar concepts that it’s a bit of a disservice to group them into the “shared workspace” category. While it is absolutely a space for work, it reads and lives more like a lifestyle brand. It’s a safe space for no-nonsense creative types and people who were into Bret Easton Ellis long before he was reduced to a Ryan Murphy shill. And good luck ever overhearing a member say something ridiculous like “let’s circle back.” Switchyards people are the cool kids — in this author’s opinion.

    “You have your nine-to-five tech worker that’s going to come work out of here a couple of hours a day — maybe it’s on their way from dropping their kids off at school — and they can come in and knock out a full day’s work in four hours,” says Erickson. “Then you have your gig workers that are doing something else during the day and either have a side project or something they want to work on at night. We take anyone, but it’s also a space that’s not for everyone — you know?”

    Switchyards may be the company’s name, but they make it a point to stay very much on track. Multiple, work-focused quiet zones coexist with more relaxed, flexible spaces for mixing and mingling. Private “phone booth” spaces make allowances for calls, while “heads down” spaces are completely no-nonsense. The only sound allowed in these spaces is the comfortable hum of white noise machines. Breakout rooms are available to book free of charge as well.

    “The team works really closely together to think about everything that’s going to go into the space and how to tell the story and feel cozy,”explains Erickson. “We mix old and new. We will have an older style credenza and club chairs and then mix and match where we need to to get that little high-low feel.”

    The team used the Imperial Laundry facility’s history as its jumping off point. Erickson was even able to score an original trucker-style ball-cap from eBay. It sits in the lobby trophy case with other local trinkets and finds related to the neighborhood and to the laundry business.

    “We leaned into the space and into the neighborhood and that kind of tells us where we are going with the decor. We have our base — what we call our 80 percent items — that we just know we are going to use: booth runs and table tops. Then we mix in some found objects or anything we come across. Each space is unique, but very ‘Switchyards’ at the same time.”

    The lobby display case is a bit of a Switchyards staple, with each club receiving its own antique or vintage display or trophy case. Erickson sources these, usually in bulk, from old schools. Which is charming, considering the strong mid-century academia aesthetic that pulses through all of their clubs.

    “We always try to include this kind of display or trophy case to keep all of our treasures,” says Erickson.“I think of that as ‘What would the guy that owned this space before we got here — what would he be collecting? What was their thing that they liked, held onto, and put into a display or trophy case to save for later?’ We find that as a point of inspiration for our members, too. As they’re walking through or maybe waiting on someone at the door, they can have something to look at.”

    Members will find everything from nostalgic vintage letterman’s jackets and pennants to old ashtrays and wooden thread bobbins behind the glass cabinet doors. Take a break from work to stroll through the cafe area and into the lobby to get lost in all the fun bits and bobs in the trophy case — as a treat.

    Speaking of the variety of pennants throughout the space, Erickson admits that not all of the beautiful felted wool pieces are authentic vintage. Switchyards enjoys a partnership with Oxford Pennant, who help create custom pieces that lean into the older aesthetic and fill any gaps they may have in their vintage inventory. The team chooses the best vintage designs from each decade, working them into the space in a way that feels cohesive.

    “We use an 80/20 rule. It’s sort of like we try to have 80 percent of it — tables, chairs, the things that matter but don’t really matter—or that we know are tried-and-true, and then we fill with 20 percent of these highly-curated items,” explains Erickson. “So we do try to locally source, especially in markets that we’re already in. What can we buy locally and keep in the neighborhood, keep in the city, and keep in its market?”

    Switchyards is headquartered in Atlanta, where Erickson and his team create the majority of the design plans for the clubs before packing their core pieces and hitting the road. Their approximately 20,000-square-foot warehouse is also where the team keeps its bulk vintage scores from around the country — even from right in Houston’s kitschy neighbor Round Top.

    “Since we are building out so many spaces, we like to buy entire collections. Like the big barrels and the hundreds of green bins from a warehouse that was going out,” says Erickson. “Then we ask how we can bring these things into a space and use them — the filing cabinets are kind of our signature move. Instead of building a wall, we will do a row of filing cabinets to divide up the space and make it a bit more cozy. I bought about 200 vintage Eames chairs [at the Round Top spring show] — the stackable shell chairs with fabric — and got a killer deal on them and that made it all worth it.”

    As for the rest of that 20 percent of the design, the design team shopped local thrift and resale shops in the area to find everything they needed to make the space feel like it can tell more of a story.

    “We went to a local creative reuse store and bought up a bunch of little pails and build-up items,” explains Erickson. “One of my favorite things I got there is this weird welded piece (it currently lives atop a cafe cabinet). It was probably someone’s practice-weld piece, but we just love it. We love unique items that feel handmade and that you’re not going to find anywhere else. I love it when you find that special store and come across a vintage Thurston lamp for $20 when you know it’s a $400-600 item — it feels good.”

    The cafe area has an interesting selection of wall decor. That starts with a custom made light box containing a cork bulletin board for club news and upcoming events like “iced coffee Fridays” among historical papers and pennants. Erickson’s original pen and paper design sketches live beneath a nonchalant tac in the drywall — all centered around the site plan for Erickson’s babies, the tanker desks that became a gift that kept on giving.

    “I knew we were going to use tanker desks”, he says. “Those are probably my favorite pieces here. I bought about 200 of these from a warehouse office that was going out of business. It was pretty wild, because we got a great deal on them and the drawers still had items in them. We’ve used some of those pieces throughout the space as well. Yeah, that’s probably one of my favorite parts.”

    The entire design for the space is highlighted by the heavy assist from the original industrial windows from the building’s construction in the 1940s. In spaces that are somewhat beyond the reach of the abundant natural lighting, lamplight fills the gaps. All artificial lighting has been designed to be soft and relaxing — nothing too stark or bright.

    Switchyards, including the lighting, is anything but sterile. Erickson says the aesthetic successes of each work club comes from embracing what’s there, like the steel windows.

    “I’m always inspired by just using what I have. There are so many options out there, especially online, and ‘trends’ that come and go. I think just finding that style that speaks to you and just having a sense of taste and what can go together — that you may not see on Pinterest — works. And using what you have is and can be a super power if you just lean into it.”

    Membership info

    Memberships, priced at $129 per month, will go on sale at 10 am on Thursday, August 27. Sneak peaks and pop-ins run from August 24-26 (RSVP here). Once the first 250 memberships have sold, Switchyards will maintain a waitlist. There is an early access email list as well as a text notification list for receiving the membership registration link on August 27. Switchyards has hinted that links may go out via text alerts first, so do with that what you will.

    Switchyards work club East End

    Courtesy of Switchyards

    Original 1940s windows set the tone for the design.

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